Business process transformation: Understand and innovate

Every business emerges with an idea. The idea is intended to drive customer satisfaction and organizational growth. We can think of several such ideas, which were a huge hit in the past such as the ATMs, home-delivery services, and OTT platforms. Several business ideas have gone obsolete even though they have proven effective in the beginning. Some ideas remain strong even today.

What determines the success and failure is the way the idea is handled along the way. Businesses have to be more focussed on transforming these ideas into groundbreaking business designs to establish themselves successfully in the marketplace.

What is business process transformation?

Business process transformation is ensuring a complete change of existing business processes, in order to achieve higher business goals as well as to adapt to internal or external changes that demand higher efficiency.

Why should companies invest in business process transformation opportunities?

Business process transformation focuses on using the latest technology to upgrade business processes. It adds significant value to your company by increasing the efficiency of your business processes and workforce, minimizing costs, and improving overall customer satisfaction. With changing trends and technology, it has become imperative for businesses to accelerate their business processes to meet the set goals.

1. Reduced operational costs

Businesses have to meet the expenses required for their administration. These essential business costs have to be monitored regularly to get rid of unnecessary spending and increase profits.

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Cloud hosting: Cloud hosting centralizes the entire business to one touchpoint. Cloud data storage is a growing trend among businesses that allows easier access to operational resources while saving costs and time.

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Automation: Automation tools are relevant for businesses of any size. Automation does a very productive contribution towards managing complex and routine tasks.

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Internet of Things (IoT): The Internet of Things is a network of electronic devices, interconnected for the purpose of data control and sharing. The IoT technology prioritizes revenue systems, operational processes, energy management, etc.

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Team management: Team management tools enable organizations to manage their workforce quickly and efficiently. It assesses team performance and delivers insights on individual member performance.

2. Optimized business processes

It is vital to regulate certain aspects of a business process in order to maximize its efficiency. Optimizing business processes helps organizations achieve sustainable growth opportunities in terms of business processes and workforce performance.

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Eliminating redundancies: Processes that are no more useful and repetitive should be removed from your business.

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Streamlining workflows: Maintain consistency and reduce the risk of errors in your business processes.

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Improving communication:Better communication systems can improve the collaboration and overall productivity of the business.

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Forecasting changes: Develop better strategies based on well-informed predictions so as to bring success and eliminate potential risks to your business.

3. Valuable analytics and insights

Analytics gives you deeper insights into your business process and helps you make better decisions. This can range from personalizing your customer experiences to improving your data security.

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Business insights give clarity on how the decisions and upgrades you make have impacted your business. These insights help you find growth opportunities within your business.

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Market insights include the analysis of data that helps you better understand your customers and how your marketing channels and strategies are performing.

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Customer insights include a wide range of data on the customers’ shopping habits such as their product search patterns, cart abandonment, and other website behavior.

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Actionable insights can be generated from feedback from customers. Improving the scalable of software can be considered an actionable insight. AI-driven surveys and web analytics helps you gather actionable insights.

4. Enhanced user experience

With technology transforming every aspect of business, it is no surprise that business process transformation also plays an important role in enhancing customer experience. In order for businesses to keep up with the rapid pace of change among their consumers, they must be able to quickly adjust their operations accordingly. Keep a watch on the market for customer trends and preferences and better digital alternatives for transforming your customer experience to the next level.

A guide to business process transformation

Business process transformation has to be planned, developed, and implemented strategically so as to improve your workflow while also reducing risks of failure. Following is a 6-step plan laid out for the improvement of your business process.

1. Identify room for improvement

Before deciding on the business process to be upgraded, understand the current workflow in-depth. Identify existing issues and plan on how you wish to transform that business process. Analyzing the root causes of the flaws will help you set clear goals.

Decide on the Key Performance Indicators (KPI) you would track to measure the success of your process transformation.

2. Develop a plan

A plan comes before execution. While developing a plan, it is essential that everyone involved gets to express their opinions. Customer feedback is also an important consideration while developing a plan.

While planning, it would be very helpful to document the possible outcomes, challenges, and solutions to those challenges that may arise during the transformation process.

3. Execute your plan

When you have the PERFECT plan for transforming your business process, avail the right tools and make it happen.

Routine tasks can be automated easily with the software, saving time and labor. During the process, have each step documented digitally.

4. Optimize the new process

Constantly improve your processes by optimization. Set new goals to optimize the current process. Optimization helps you understand the strengths and weaknesses of the process. Isolate the weaknesses and rectify them.

There would be certain constraints that are non-negotiable. It is vital to preserve those while eliminating weaknesses.

5. Testing

Before rolling out the new changes, it is wise to test them to verify their proper functioning. It is better to start the test with smaller changes. Testing helps you to identify the minor adverse effects before they could make a major impact on the process.

The testing period shows room for automation in the pre and post-processing stages.

6. Scale up the process

Once the new process is live and has proved to be a success, it would be effective to scale up the process. Keep a record of the new procedures so that your staff and business partners can access them.

Monitor these changes based on KPIs. This helps you identify and deal with unexpected issues before they get out of hand.

5 challenges in business process transformation that you should be aware of:

1. Disruption to routine business tasks

Businesses might not be able to serve their clients while implementing a transformation in their processes. This can have negative impacts on business for short or medium terms depending on the scale and duration of the process.

Business process transformation should be considered a steady and long-term process. It is healthy to take the process slowly, and have a roadmap that suits your business’s capacity and requirements.

2. Resistance to change

Employees may be resistant to sudden changes and changes that are difficult to adapt to. New additions to the business process could result in a burden on your employees.

Organize training and education with live sessions and training modules, so that employees can embrace the changes and enhance productivity.

3. Outdated systems

Implementing changes to the business process can be very challenging with legacy systems in place. Legacy systems have several technical limitations and higher maintenance costs. Outdated systems have poor performance and may result in loss of data.

Switch to modern systems as they are more efficient and cheaper to maintain. Modern systems are highly scalable.

4. Data security

Cybersecurity is a vital requirement nowadays. Business processes undergoing change will have to shift the data regarding consumers and the organization, to cloud storage. This could increase the chances of cyberattacks and data breaches on sensitive data.

Consult experts to identify weaknesses in your security and employ efficient cybersecurity solutions .

5. Lack of a skilled IT team

Your organization wouldn’t be able to implement or adapt to changes in business processes if your IT team lacks skill and expertise. The duration of transformation might prolong as opposed to expectations if you don’t have enough technically-skilled employees.

Put together a team consisting of different skill sets such as cybersecurity, application architecture, software integrations, data analytics, and data migration.

Customer experience is crucial to a company's success in the present era. Recent years have seen a tremendous change in how people connect with businesses and products, particularly as a result of technological improvements. Businesses need to transform their processes in accordance with this in order to remain competitive and better equip themselves to serve their customers.

Business process transformation: Understand and innovate